Administrative Assistant

Our client located in Vaughan, ON is currently looking to fill their Administrative Assistant role!

This position requires a high degree of initiative and judgment in order to anticipate and initiate appropriate action to conserve the Management’s time. Support will range from clerical and logistical matters to document production and the effective use of office applications. Candidate will work directly with and report to owners.

Responsibilities and Duties

Key Responsibilities:

• Ensures the effective and timely flow of information to and from management.
• Handles highly confidential and sensitive information that pertains to client and associate issues, business strategy, and general administration.
• Edits and types of correspondence and reports; composes replies as appropriate. Prepares presentations for internal / external use.
• Able to develop/maintain an effective filing and documentation system.
• Schedules / co-ordinates appointments / meetings and makes all necessary arrangements. Distributes information accordingly to other parties / participants as required – both internal and external parties.
• Attends various meetings to take minutes, record notes / action items and distributes / follows-up accordingly.
• Participates in corporate projects. Leads administrative projects, plans and co-ordinates related activities. Provides leadership and acts as resource on general administrative matters.

Qualifications and Skills

Required Knowledge & Skills:

• Minimum 1-3 years of Administrative Assistant experience
• High proficiency with MS Office – Outlook, Word, Excel, PowerPoint.
• Excellent verbal and written communication skills
• Organized, time management skills, ability to multitask